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Friends of Westonbirt Arboretum

Finance Assistant

Full-time – up to 35 hours p/w. Flexible working considered.

Salary: £28,000 - £30,000 per annum

Location: Main place of work Westonbirt Arboretum (min 60% of working week onsite)


About the role

The Finance Assistant will play a vital role in supporting the Finance Manager and Finance Director in their roles. Accurately maintaining the financial records of The Friends and its trading subsidiary, Friends of Westonbirt Arboretum Enterprises Ltd (Enterprises), and, to a limited extent, will be involved in providing accurate financial information, back-up and support within the Finance Team.

Key Responsibilities

Sales Ledger

- Accurately recording income transactions within Xero;

- Ensure cash handling within the business remains secure and follows the organisations’ financial procedures;

- Take responsibility for regularly banking cash and cheques for both The Friends and Enterprises, ensuring that banking agrees to supporting documentation and are accurately accounted for within Xero;

- At month end, reconcile income control accounts to third party payment providers and ensure that balances struck are accurately reflected within the balance sheet;

- Manage credit control and bad debts.

Purchase Ledger

- Processing purchase ledger invoices accurately onto Xero, utilising Hubdoc;

- Ensure all invoices are processed with the appropriate approvals and are posted to the correct nominal ledger codes;

- Ensure all purchase ledger and other payments are paid on an accurate and timely basis, ensuring sufficient funds are held within the bank accounts to meet the payments;

- Reconcile supplier statements against the purchase ledger and follow up any differences or queries;

- Check staff and trustee expense claim forms are fully completed and accurate;

Accruals and Prepayments

- Adjust for prepayments and accruals for both entities on a monthly basis.

Fixed Assets

- Maintain the fixed asset registers, accounting for new capital additions and any disposals;

- Calculate and post the monthly depreciation.

Bank Reconciliations

- Reconcile the bank transaction imported to Xero on a regular basis for both entities;


Job description

How to apply

Closing date: 04 January 2026 – early applications advised

  1. Complete the Screening Questions
    Fill out the screening questions form: Finance Assistant Screening Form
  2. Wait for Our Response
    After you submit your answers, our team will review them. We aim to get back to you within 5 working days.
  3. Next Steps
    If you pass the initial screening, you’ll be invited to complete a full application form and tell us more about why you’re a great fit for the role.

Need Help?
If you need any support or adjustments to complete the form, please let us know – recruitment@fowa.org.uk


All applications and communication will be treated as confidential.

We reserve the right to close this vacancy early if we receive sufficient applications for the role.